Section No. 2.00: ORGANIZATIONAL	Policy No. 2.06: Communication
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Approval Date: June 2020	Revised:

POLICY

CZWKA will maintain communications within the organization to keep all members and stakeholders up to date.

All files and records will be held secure and confidential.

PROCEDURES

CZWKA will maintain communications within the organization to keep all members and stakeholders up to date utilizing a public website, meeting minutes, annual reports, posted notices, electronic mail and the martial member platform in a timely manner.

Policies, procedures, supporting documentation, forms and reports accessible through a secured portal are for the sole use of club members.

Social Media

Members will refrain from using technology to disseminate information through social

networks using the Internet without prior approval from the Board of Directors.

The use of social media by club members will respect the confidentiality rights of CZWKA

while upholding copyright laws, privacy laws, and human rights legislation.

At no time will the personal information of be members shared on a social media site. The confidentiality obligations to the organization include use of social media. This includes when making public statements and commenting on blogs, articles and other news sites.

Members will advise the Board of Directors of any incidents or events that they feel violate their personal confidentiality, privacy, or security.

Electronic Records

Files and records will be held secure and confidential, except with respect to authorized

access through policy or by statutory authority. All pertinent files concerning members will be stored electronically for a specified period of time.

Responsibility of: All Members

Monitored by: Board of Directors

References: Federal Legislation – Personal Information Protection and Electronic Documents Act (PIPEDA)

British Columbia Legislation – Personal Information Protection Act (PIPA)

Policy:

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