Section No. 2.00: ORGANIZATIONAL	Policy No. 2.08: Information Technology
Page 1 of 1
Approval Date: June 2020	Revised:

POLICY

CZWKA is committed to providing members with computer information technology systems to meet their needs.

The organization will ensure that electronic information is handled in accordance with all regulations and legal guidelines pertaining to confidentiality and data security.

PROCEDURES

A member of the Board of Directors will be assigned for delegating the technical expertise necessary to certify the integrity of the stored electronic data, and its availability, security and confidentiality by routinely performing a technical evaluation of the network in accordance to the assigned maintenance schedule

CZWKA WEBSITE

The CZWKA website is a public source of information about the association. It will show how to contact member clubs and instructors, and will provide the membership with access to forms, policies and procedures, meeting minutes. Members may post information about events they are hosting on the front page of the site.

MEMBER CLUB WEBSITES

Member Clubs will have access to links to their clubs on the CZWKA website.

MARTIAL MEMBER WEBSITE

CZWKA contracts with Martial Member to manage the association’s membership, registrations, club renewals, invoicing, payments and club tracking. Martial member can be accessed on electronic devices such as smart phones, tablets, and computers.

All communications with Martial Member are encrypted. Usernames and passwords are protected.

CZWKA FACEBOOK SITE

This will serve as the communication site for CZWKA members. Information that the clubs wish to share, such as text, photographs, videos may be shared with the appropriate permissions where appropriate.

 

Responsibility of: Communications Director, Website Manager
Monitored by: Board of Directors

References:

Policy:

Appendix: