Section No. 2.00: ORGANIZATIONAL
Policy No. 2.06: Communication
Page 1 of 2
Approval Date: June 2020
CZWKA will maintain communications within the organization to keep all members and stakeholders up to date.
All files and records will be held secure and confidential.
CZWKA will maintain communications within the organization to keep all members and stakeholders up to date utilizing a public website, meeting minutes, annual reports, posted notices, electronic mail and the martial member platform in a timely manner.
Policies, procedures, supporting documentation, forms and reports accessible through a secured portal are for the sole use of club members.
Members will refrain from using technology to disseminate information through social
networks using the Internet without prior approval from the Board of Directors.
The use of social media by club members will respect the confidentiality rights of CZWKA
while upholding copyright laws, privacy laws, and human rights legislation.
At no time will the personal information of be members shared on a social media site. The confidentiality obligations to the organization include use of social media. This includes when making public statements and commenting on blogs, articles and other news sites.
Members will advise the Board of Directors of any incidents or events that they feel violate their personal confidentiality, privacy, or security.
Files and records will be held secure and confidential, except with respect to authorized
access through policy or by statutory authority. All pertinent files concerning members will be stored electronically for a specified period of time.
Responsibility of: All Members
Monitored by: Board of Directors
References: Federal Legislation – Personal Information Protection and Electronic Documents Act (PIPEDA)
British Columbia Legislation – Personal Information Protection Act (PIPA)